Privacy Policy
Last updated: June 12, 2026
This Privacy Policy explains how Aphelis ("Aphelis," "we," "us," or "our") collects, uses, and protects information in connection with the website aphelis.ai (the "Site") and our media production services (the "Services").
1. Information We Collect
Information you provide directly:
Contact details (name, email address, phone number, company/brokerage name) when you fill out a contact form, message us, or become a client;
Project materials you send us, such as property photographs, listing details, logos, and brand assets ("Client Content");
Payment-related information. Payments are processed by third-party payment processors (such as PayPal, Stripe, or Wave); we do not store your full card or bank details on our systems.
Information collected automatically:
Our Site is hosted on Squarespace, which collects standard analytics data such as IP address, browser type, device information, pages visited, and cookies. For details, see Squarespace's privacy documentation.
2. How We Use Information
We use the information we collect to:
Respond to inquiries and communicate about projects;
Produce and deliver the media services you request;
Send invoices and process payments;
Maintain business records and comply with legal obligations;
Improve our Site and Services.
We do not sell your personal information. We do not use your contact information for third-party advertising.
3. Client Content and AI Processing
To produce your Deliverables, Client Content (such as property photographs) may be uploaded to and processed by reputable third-party AI and software platforms strictly for the purpose of completing your project. These providers operate under their own privacy and security policies. We do not submit your personal contact information to AI tools — only the project materials needed to perform the work.
4. Sharing of Information
We share information only with:
Service providers that help us operate (e.g., website hosting, payment processing, AI production tools, scheduling tools), solely as needed to provide the Services;
Contractors or team members working under our direction on your project, bound by confidentiality expectations;
Legal authorities, if required by law, court order, or to protect our legal rights.
5. Data Retention
We retain contact information and business records as long as needed for the purposes described above or as required by law (for example, tax records). Project files and Client Content are retained for a reasonable period to support revisions and re-orders, after which they may be deleted. You may request earlier deletion of your Client Content at any time (see Section 7).
6. Cookies
The Site uses cookies and similar technologies provided through our hosting platform (Squarespace) for functionality and analytics. You can control cookies through your browser settings; disabling them may affect parts of the Site.
7. Your Rights and Choices
Depending on your location, you may have rights to access, correct, or delete personal information we hold about you, or to object to certain processing. To exercise any of these rights, contact us at the email below and we will respond within a reasonable time. Residents of certain states and countries may have additional rights under applicable law.
8. Security
We take reasonable measures to protect information, including using established platforms for hosting, payments, and file handling. However, no method of transmission or storage is 100% secure, and we cannot guarantee absolute security.
9. Children's Privacy
Our Site and Services are intended for business use by adults. We do not knowingly collect personal information from anyone under 18.
10. International Visitors
The Site is operated from the United States. If you access it from outside the U.S., you understand that your information may be processed in the United States, where data protection laws may differ from those in your jurisdiction.
11. Changes to This Policy
We may update this Privacy Policy from time to time. The "Last updated" date above reflects the latest version. Material changes will be posted on this page.
12. Contact
Questions or requests regarding this Privacy Policy: dan@aphelis.ai